Learning Unit

Session	Topics	Faculty
Week-1 Day 1
Session - 1 & 2 (10.00 AM to 12.45 PM)	Overview of the Indian Constitution:
Session - 1 & 2 (10.00 AM to 12.45 PM)	Brief Background Preamble Basic Structure Fundamental Rights Fundamental Duties Directive Principles of State Policy Structure of the Union Government Structure of the State Government Structure of the Government in Union Territory of Delhi
Session - 3 & 4 (1.45 PM to 4.30 PM)	Main Provisions of the GNCTD Act 1991 Subjects transferred to the Government of NCT of Delhi Role of the Lt. Governor and the Chief Minister Legislative Assembly Delimitation of Constituencies Machinery of Government Lt. Governor Chief Minister Council of Ministers Chief Secretary Departments Pr. Secretary / Secretaries / Director Spl. Secretary/Addl. Secretary/Joint Secretary Transaction of Business Rules Transaction of Business Rules Allocation of Business Rules
Week-1 Day 2
Session – 5 & 6 (10.00 AM to 12.45 PM)	Role, Functions and Responsibilities of officials of Grade II DASS General Role Role as secondary level staff Role as supporting staff Role as custodian of records Dak & Receipts Receipt of Dak Acknowledgement of Dak Processing of Dak

	Filing / File Numbering System along with exercise Broad classification of files – Routine files, Important files, Urgent files, Confidential files Other classification of files- Administrative files, Account files, Misc. Files, Subject files, Policy files. Filing System: Based on Subject Classification Indexing of Files Assistant Diary Transfer, Reconstruction & Renumbering of Files Processing and putting up Cabinet Note. File Movement along with exercise File Movement : File Register File Movement Register File Tracking System / File & Letter Monitoring System Single File System
Session - 7 & 8
(1.45 PM to 4.30 PM)





Week-1 Day 3
Session –9 &10 (10.00 AM to 12.45 PM)	Noting & Drafting with exercise General instructions on Noting Noting on Inter-Departmental References Noting under Single File System Functional Approach to Noting General instructions regarding drafting Drafting of DOs and other references.
Session – 11 & 12 (1.45 PM to 4.30 PM)	Forms of Communication used in Government Different Forms : Letter Demi Official Letter Office Memo Inter –departmental Note Telegram Fax Office Order Order Notification Resolution Press note Endorsement Circular Advertisement e mail Replies to Parliament/ Assembly Questions/ Assurances With MPs With Ministries With State Governments With U.T Administration With CAT on Pending cases With Lok Sabha & Rajya Sabha Secretariats With Foreign Governments
Session – 11 & 12 (1.45 PM to 4.30 PM)

Week-1
Day 4

Session – 13 & 14
(10.00 AM to 12.45 PM)

Checks On Delays – Managing Time

Time limits (w.r.t. Time bound delivery of services)

Handling of public/staff grievances/grievances appearing in newspapers/RTI matters (PGC & Police Complaint Authority, CGGRM - on line grievances, LGs Listening Post)
Handling of urgent and time bound matters Handling of VIP references
Handling special references
Handling Parliament/ Assembly-Questions/

Assurances

Handling Court matters
Weekly/ Monthly arrear statements
Handling time bound vigilance cases etc.

Session – 15 & 16
(1.45 PM to 4.30 PM)

Management of Record What Constitutes Record

Why to retain Record
Principles of Sound management of Record
Activities involved in record management
Classification of record and indexing
Security grading and classification
Confidential character of Notes & Files
Retrieval System
Record Retention Schedule
Custody of records
Review and weeding out of old records
Preparation of Record Retention Schedule-Department Specific
Public Record Management Act 1991

Week-1 Day 5
Session – 17 & 18 (10.00 AM to 12.45 PM)	Maintenance of Personal Records – Files(P/F) and Service Books ( S/B) Entries to be made in Service Book (S/B) Certificates to be recorded in S/B Documents to be placed in S/B Inspection of S/B by Government Servants Attestation of Entries Service Verification Entries Entries of Foreign Service and Previous Service counted for Pension Leave Account etc Guidelines for maintenance of P/F List of Papers to be placed on P/F etc
Session- 19 & 20 (1.45 PM to 4.30 PM)	Reservation in Services for SC/ST/OBC/Persons with Disability Constitutional provisions regarding reservation – Reservation of : Scheduled Caste. Scheduled Tribe. Other backward classes. Person with disabilities. Ex-Service Man. Sports Man. Roster design – Direct Recruitment/promotion. Reservation difference between vacancy based and post based reservation. De-reservation/carry forward Application to Scientific & Technical posts Duties of Liaison Officer H.O.O/HOD National Commission for SC and ST
Week-2 Day -- 6
Session - 21 & 22 (10.00 AM to 12.45 PM)	An Overview of FR & SR Main Rules of FR Main Rules of SR Recruitment and Appointment Creation/classification of posts. Framing of Recruitment Rules – Essential qualification, Desirable qualification – age relaxation. Methods of Recruitment, Rectt. Agencies, Ad-Hoc Appointments , Contract Appointments Appointment – Direct Promotion On Deputation Compassionate appointment Main condition (in permanent & temporary cases), Probation. Drafting terms and conditions of deputation. Rules and conditions for appointment on compassionate grounds.
Session - 23 & 24 (1.45 PM to 4.30 PM)	Regularization, Confirmation, Lien ,Seniority and Promotion Rules for deciding – Regularization – Adhoc appointment. Confirmation in initial grade Preparing tentative/ final seniority list – Vigilance Angle – Direct Recruits and promotees. Promotion – D.P.C. proceedings.
Week-2 Day 7
Session - 25 & 26 (10.00 AM to 12.45 PM)	ACP and MACPS Background of the scheme ACP – promotion or financial up-gradation Seventh Pay Commission Modified Assured Career Progression Scheme Examples and Illustrations ACR and APAR Writing correct confidential report – contents and manner principles to be observed Transfer of Reporting/ Reviewing Officer in middle of the year – on transfer of employee Time limitation Self appraisal Intimating Adverse Remarks Communicating with below bench mark remark – latest orders Procedure for expunging of adverse / below bench mark remarks

Session - 27&28 (01.45 PM to 4.30 PM)	Retirement , Resignation, Removal and Dismissal Retirement on superannuation Voluntary retirement Retirement on medical grounds Compulsory retirement Format of resignation Authority competent to accept resignation Circumstances under which resignation should be accepted. Date when resignation is effective Resignation as technical formality Resignation in cases of temporary Govt. servants Forfeiture of service on resignation About Removal & Dismissal Redeployment and Re-employment

Week-2 Day 8
Session - 29 & 30 (10.00 AM to 12.45 PM)	CCS (Conduct) Rules, 1964 – An Overview Introduction Applicability Definition Interpretations Repeal and Savings Recommendations of second ARC Importance and relevance Rules 3, Rule 3-A, Rule 3-B,Rule 3-C, Rule 4 to Rule 22


Session – 31 & 32 (1.45 PM to 4.30 PM)	CCS (CCA) Rules, 1965- An overview and Constitutional Protection to Civil Servants- Article- 309, 310, 311
Week-2 DAY 9
Session – 33 & 34 (10.00 AM to 12.45 PM)	Medical Attendance Rules / DGEHS C.C.S Medical Attendance Rules Scope, definition and facilities Grant of Medical Advance Treatment for Special Diseases Concession for families Treatment in Homeopathy/ Ayurveda and Unani System Compulsory monthly subscription Eligibility – family/ beneficiaries Mode of payment Applicability to pensioners etc
Session – 33 & 34 (10.00 AM to 12.45 PM)
Session – 35 & 36 (1.45 PM to 4.30 PM)	Leave Rules Different kinds of Leave-Admissibility and conditions for sanction
Week-2 Day 10
Session – 37 & 38 (10.00 AM to 12.45 PM)	Leave Travel Concession (LTC) Salient Points Advance and Reimbursement LTC to Home Town LTC to any place in India Misuse of LTC Special Concessions for N-E Region.
Session – 39 & 40 (1.45 PM to 4.30 PM)	Vigilance Set up in the Government: Central Vigilance Commission, State Vigilance Commissions, CBI, Dte. of Vigilance Important Guidelines of CVC and Consultation with CVC and UPSC Drafting of Charge Sheet Issue of Charge sheet

Week-3 Day 11
Session – 41 & 42 (10.00 AM to 12.45 PM)	Conducting of Inquiry & Examination of witnesses and Document Action on the Report of Inquiry Officer Issue of final Order by Disciplinary Authority Appeal, Revision & Review Impact of Penalty and Judicial review Case Studies
Session – 43 & 44 (1.45 PM to 4.30 PM)	Preventive Vigilance mechanism ( Contd) Positive Silence Social Audit Financial/performance audit. Bill watch system Reverse option system Importance of Record Management in Vigilance Other practices against corruption followed by Preventive Vigilance Agreed list – GOI instructions List of Officers of Doubtful Integrity – GOI instructions Vigilance Clearance – DoPT’s instructions Promoting competition. Simplifying procedures. Adopting standard /good practices. Leveraging Technology for proactive vigilance
Week-3 Day 12
Session – 45 & 46 (10.00 AM to 12.45 PM)	Basic Principles & some important terms of Government Account and Main Division of Government Account. Revenue Receipts & Revenue Expenditure Tax Revenue : Direct Taxes ,Indirect Taxes, Non-Tax Revenue, Grant-in-aid B. Contingency Fund C. Public Account Budget A. Capital Heads B. Revenue Heads C. Head of Accounts Receipts Capital Expenditure Revenue Expenditure Loans and Advances Deposit Heads D. Budget Estimates E. Revised Estimates F. Final Excess and Savings G. Budget Preparation and submission H. Approval I. Accountability
Session – 47 & 48 (1.45 PM to 4.30 PM)	Central Govt. Accounts (Receipts and Payment) Rules, Inventory Control, Disposal of goods, Writing of losses Preliminary and General Principles Receipts of Govt. revenues and crediting them in Govt. Accounts General Rules Personal claims Contingent charges Purchase of stores Loans and advances Public Debt and provident funds Receipts and custody of goods and material Lists and account Six-tier classification Physical verification – goods and material Disposal of goods Writing of losses
Session – 47 & 48 (1.45 PM to 4.30 PM)
Week-3 Day 13
Session – 49 & 50 (10.00 AM to 12.45 PM)	Salient features of GFR-2017 & Purchase Rules Purchase Procedure Purchase without quotation Local Purchase Committee Tendering systems Contract CVC guidelines in curbing corruption Buy Back Policy Role of various authorities in purchase system HOD/HOO/DDO/PAO
Session – 51 & 52 (1.45 PM to 4.30 PM)	Delegation of Financial Powers and preparation of different types of bills Delegation of Financial Powers Rules, 1978 Powers of HOD Powers of HOO Powers of DDO Pay Bills Contingent Bills Maintenance of registers like Cash Book, PBR Reconciliation of accounts with PAO e-Procurement What is e-procurement Why e-procurement Government’s initiatives Security aspects E-Procurement process Digital systems E-Payments Change Management and Teething Problems

Week-3
Day 14

Session – 53 & 54
(10.00 AM to 12.45 PM)

Delegation of Financial Powers in r/o Policies and Principles of Procurement

Delegation of Financial Powers and Procurement rules & regulations.

Modes of Procurement and Bidding Systems & Government e Market Place (GeM)

Bidding Systems
Single Stage Bidding System
Two stage Bidding – Expression of Interest Tenders
Electronic Procurement (e-Procurement)
Forms of Security
Advance Payment
e-Payment
Tender Evaluation
Preparation and Vetting of Comparative Statement
Preliminary Examination
Evaluation of Responsive Bids and Decision on Award of Contract
Award of Contract
Buy Back Offer
Turnkey Contract
Annual Maintenance Contract (AMC)
Special terms and conditions for GeM Procurement
Do’s and Don’ts for Buyers on GeM
FAQ
Practical Approach

Session – 55 & 56
(1.45 PM to 4.30 PM)

Income Tax & TDS

Concept of Income Tax
Income tax on salaries
Permissible deductions on HRA & Transport Allowance
Income tax on self-occupied & rented property
Income tax on capital gains
Rules relating to TDS
Remittance of Income Tax
Issue of Form-16
Filing of Income Tax Return & Exemption on filing of Return
Online filing of Income Tax Return
Doubts & clarifications on Income Tax
FAQ on Income Tax matters

Week-3 Day 15
Session – 57 & 58 (10.00 AM to 12.45 PM)	CCS (Revised Pay) Rules, 2016 (Fixation of Pay on): Promotion/Direct recruitment Imposition of Penalty Deputation Re-employed Ex-servicemen Grant of MACP Financial effects of Penalties
Session – 59 & 60 (1.45 PM to 4.30 PM)	Pay Structure & Allowances Concept of Level of pay Increments, Various components of Pay All pay related Allowances Deductions from Pay Recoveries & Court Attachments Preparation of Pay Bill Role of DDO, Cashier& PAO in pay related matters
Week-4 Day 16
Session – 61 & 62 (10.00 AM to 12.45 PM)	Determination of Pension & other Retirement Benefits C.C.S. Pension Rules, 1972 Pension Emoluments Average Emoluments Commutation of pension Retirement Gratuity Family Pension Death while in service Death Gratuity Invalid Pension New Pension Scheme, 2004 New Pension Scheme, 2004 Benefits of Family Pension & Death Gratuity under NPS UTGEGIS GPF Deposit Linked Insurance Scheme (DLIS)
Session – 61 & 62 (10.00 AM to 12.45 PM)
Session – 63 & 64 (1.45 PM to 4.30 PM)	Provident Funds (About GPF & CPF) Advances and withdrawal from GPF Contributory Provident Fund Final Payment of accumulations in PF Deposit Linked Insurance Scheme Miscellaneous Topics Travelling Allowance Conveyance Allowance Children Education Allowance Compensatory Allowances Other allowances.

Week-4 Day 17
Session – 65 & 66 (10.00 AM to 12.45 PM)	Types of Retirement & Calculation of Qualifying Service and Preparation of pension papers Type of payment & Calculation of Personal Benefits Superannuation Compulsory Retirement Voluntary Retirement Commencement of qualifying service Counting of pre-retirement civil service in the case of re-employed Government Servants Counting of military service rendered before civil employment Counting of periods spent on leave Stages for the completion of pension papers




Session – 67 & 68 (1.45 PM to 4.30 PM)	Audit Report Compliance & Follow-up Action Audit Replies Settlement of Audit Paras Role & Responsibility of DDO/HOO/HOD in Audit compliance Audit Report Compliance & Follow-up Action (Contd.) Recoveries to be effected in Audit compliance Role of CAG in Statutory Audit
Week-4 Day 18
Session – 69 & 70 (10.00 AM to 12.45 PM)	Overview of Applicable Acts & Rules in Revenue Department.
Session – 71 & 72	Overview of Applicable Acts & Rules in Trade & TaxesDepartment.
(01.45 PM to 04.30 PM)
Week-4 Day 19
Session – 73	Overview of Applicable Acts & Rules in Weights & Measures Department.
(10.00AM –11.15 AM)

Session – 74 (11.30 AM - 12.45 PM)	Overview of the applicable Acts & Rules in Food & Supplies Department.

Session – 75- 76 (01.45 PM to 4.30 PM)	Overview of PC Hardware and Software & Introduction to MS Word Creating and formatting Table in Word, Mail Merge and Internet and E-mail Overview of theMS Power Point presentation Creating Presentations using Auto Content Wizard Different Views in Power point Normal, Sorter, Outline, Notes page, Slide show Saving, Opening and Closing Presentations Layout Using title slide Using Bullets & Pictures Creating Tables Creating Chart Bullets & Numbering Slide Colour Scheme
Week-4 Day 20 (29.07.2022)
Session – 77 & 78 (10.00 AM to 12.45 PM)	MS-Excel Introduction to MS-Excel Naming Ranges Naming a Cell, Range or Formula Pasting names in Formulas Paste a list of named ranges Functions If Statements Text Functions Date and Time Financial Functions Sub Totals
Session – 79 & 80 (01.45 PM to 04.30 PM)	e-Office and its uses Introduction to E-Office Brief Overview of the various features of E-Office Role of Digital Signature, e-mail on E-Office Various other pre-requisites Detailed overview of Receipts Module Detailed Overview of e-File Module Queries and Discussions
Week-5 Day 21
Session – 81 & 82 (10.00 AM to 12.45 PM)	Introduction and need for enactment of RTI Act 2005 Section 4,5,6 & 7 : Record management; Role & Responsibility PIO and APIO Section 7 : Disposal of request, both physical and online Section 8 and 9 of the Act : Exemptions from disclosure; infringement of copyright
Session – 83 to 84 (01.45 PM to 04.30 PM)	RTI Act: Section 10 & 11 : Severability; Third Party Information Section 18, 19 & 20 : Information Commissions; Appeal and Penalties Section 21 to 31 RTI Act and other miscellaneous provisions; Submission of Online quarterly / Annu al reports to CIC Important decisions and judgments
Departmental Attachment Week-5 Day 22, 23, 24, 25 & 26
Session – 85 to 104 (9.30 AM to 6.00 PM) 5 days (20 Sessions)	On the job training to different departments of GNCT of Delhi as per details given below: Department of Trade & Taxes – 1 day Revenue Department – 1 day Weights & Measurement Department – 1 day Food & Supplies Department – 1 day Labour Department- 1 day [In the departmental attachment, the concerned Head of the Department shall ensure that complete information regarding the department, overview of all applicable Acts and Rules (specific to the department) along-with case studies is facilitated to the trainees].
Week-6 Day 27
Session – 105 to 106 (10.00 AM to 12.45 PM)	हिंदी व्याकरण व शुद्ध लेखन- शासन/सरकार में हिंदी शब्दों व वाक्यों का प्रयोग संध की राजभाषानीति-निदेष/कार्यालय आदेष हिंदी व्याकरण वाक्य विचार वाक्य गुण अन्वय क्रिया और कर्ता का अन्वय क्रियाऔरक्रमकाअन्वय संज्ञा और सर्वनाम का अन्वय विषेष्य और विषेषण वाक्य विग्रह शुद्ध वाक्य रचना व विरामचिन्ह मुहावरे व लोकोक्तियाँ शासन सरकार म ेंप्रयोग आने वाले शब्द व वाक्य राजभाषाकाअर्थराजभाषाऔरराष्ट्र भाषामेंअंतर संविधानमेंराजभाषासंबंधीप्रावधान राजभाषाअधिनियम 1963(यथा संषोधित 1967) राजभाषा नियम(संध के शासकीय प्रयोजनों के लिए प्रयोग) 1976 (यथा संषोधित 1987) राजभाषासंकल्प।

Session – 107 to 108 (01.45 PM to 04.30 PM)`	Effective dealing of Court Cases Basic concept of Dealing with court matters and action to be taken after pronouncement of judgments Preparation of para wise comments / affidavits How to reduce litigations Precautionary measures in dealing with court cases. How to deal with the contempt cases and to protect the government from the contempt of court
Week-6 Day 28
Session – 109 to 110 (10.00 AM to 12.45 PM)	Gender sensitisation for prevention of sexual harassment at workplace’ Gender Sensitization and Awareness about various laws for women empowerment Background of the Sexual Harassment of women at Work place (Prevention, Prohibition &Redressal) Act 2013-Main provisions Formation of Internal Complaint Committee Complaint Handling Mechanism under sexual harassment of women (Prevention, Prohibition &Redressal) Act, 2013 Case studies & Preventive policies
Session – 111 to 112 (01.45 PM to 04.30 PM)	Ethics and Values in Governance Art of Communication
	Introduction & Context to Ethics and Values Exploring and Knowing ‘Self’ Understanding Ethics Understanding Communication and Communication Processes Types of Communication and technical aid to Communication Developing Communication Skills
Week-6 Day 29
Session – 113 to 114 (10.00 AM to 12.45 PM)	INTERPERSONAL SKILLS: TEAM BUILDING Understanding Teams Groups and teams Making of teams Team Life cycle Group dynamics in Teams
Session – 115 to 116 (01.45 PM to 04.30 PM)	Etiquettes & Civic Sense An Introduction Etiquettes – Society, Culture and Customs Etiquettes and individuals Etiquettes and Society Etiquettes and Personality

Week-6
Day 30

Session – 117 & 118
(10.00 AM to 12.45 PM)

Rights and welfare persons with disabilities

Persons with disabilities (equal opportunities, protection of rights and full participation) Act, 1995
Mental retardation and multiple disability Act, 1999
Rehabilitation Council of India Act, 1992
Guidelines for disability certificate
Evaluation of various disabilities and procedure for certification
Development of Assistive Devices for the disables
Dowry Prohibition Act and Domestic Violence Act
Main provisions of Dowry Prohibition Act, 1961
Domestic Violence Act, 2005
Some important schemes for girl child by Delhi Government – Ladli, Kishori, Shakti Yojana

Session – 119 & 120
(01.45 PM to 04.30 PM)

An overview of Delhi Commission for Protection of Child Rights (DCPCR):
About DCPCR

Protection of children from exploitation, abuse, labour, trafficking, and violence.
Protection of children from sexual offences;
Protection of children from child marriage;
Right to Education;
Right to Health with emphasis on pregnancy care, infant care, nutritional standards, immunisation, protection against malnutrition, etc;
Protection of rights of children with special needs;
Protection of children from substance abuse;
Enforcement of legal protections for children in case they commit offences and the necessary safeguards associated therein;
Right to play.

Union Territories Civil Services (UTCS)
Government of NCT of Delhi

Address

Map of Union Territories Civil Services (UTCS)

Union Territories Civil Services (UTCS) Government of NCT of Delhi

Learning Unit

Union Territories Civil Services (UTCS)
Government of NCT of Delhi